Resources for Covered Activities

The following resources can be used to plan and administer covered activities in line with the Protecting Minors policy, and to promote safe, meaningful experiences for minors at USC.

Background screening resources

It is critical to ensure the adults entrusted with caring for minors are skilled and qualified to work with youth. To help strengthen your background screening process, the following resource includes best practices and sample questions for applications, interviews and reference checks that can be adapted and customized to fit the needs of your covered activity.

USC consent forms

The consent forms in the document below are not exhaustive and may need modifications depending upon the type of covered activity being conducted. The following base forms have been developed and are available for your use:

  • USC: Parental Consent (general participation form) 
  • USC: COVID-19 Informed Consent and Release of Liability
  • USC: Medical Authorization; Information & Insurance
  • USC: Pickup/Dismissal Authorization
  • USC: Use of Technology; Program Rules
  • USC: Photo and Media Release
  • USC: Volunteer Acknowledgements and Consent
  • USC: COVID-19 Authorization for Volunteers

If you’re unsure whether you should incorporate any of these forms, contact minors@usc.edu for guidance.

CampDoc information

Important: Beginning Summer 2022, covered activities must either enroll students in the Student Health fee (see tab below for more information) or use CampDoc to collect and store medical information with USC Student Health.

If you’d like to electronically issue and collect minor participant consent forms and/or medical information, you can work with the Office of Youth Protection and Programming and Provost IT to create a CampDoc account. A CampDoc account will allow you to collect and securely store documents and sensitive information, including medical information that can be securely shared with USC Student Health. The following document provides a brief overview of how to setup your covered activity’s account.

To get started, reach out to helpdesk@provost.usc.edu.

Additionally, you may find the following training videos helpful:

If you would like to set up a 1:1 meeting with Rebecca Romero (Provost IT) to learn more about CampDoc’s functionality, you may use her Bookings link.

Campus Security Authority (CSA) information for Covered Activity Administrators

Due to their significant responsibility for the oversight of campus activities, Covered Activity Administrators are considered Campus Security Authorities (CSA) under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 U.S.C. § 1092(f)) (“Clery Act”). To educate Covered Activity Administrators about their mandatory reporting duties, the following one-pager is provided upon registration with the Office of Youth Protection and Programming:

For more information about these responsibilities, including the full definition of a CSA, see USC’s Clery policy.

COVID-19 guidance for in-person activities with minors

Below you’ll find COVID-19 guidance issued by both LA County and USC for summer youth programming (day and overnight). The Office of Youth Protection and Programming has worked closely with USC’s Office of Environmental Health and Safety (EH&S), USC Student Health, and USC Facilities Planning and Management to update COVID-19 health and safety guidelines for those wishing to conduct in-person programs, activities or events involving minors (“Covered Activities”). These requirements and restrictions are in addition to those outlined in USC’s Protecting Minors policy. Please note that these requirements and restrictions are subject to change as conditions related to COVID-19 evolve.

LA County guidance:

USC general requirements and restrictions (last updated July 7, 2022):

Vaccination exemption forms for Covered Activities that are enrolled in the Student Health Fee:

Covered activities that will need to manage COVID-19 vaccination exemptions (residential covered activities) are to use the following forms:

Data privacy resources

The following resources have been listed to provide you strategies for protecting minors’ data and their privacy.

Documents for non-university organizations and entities (“third parties”) operating activities with minors

All non-university organizations and entities (“third parties”) that operate camps, programs, activities or events on campus involving minors must provide training and conduct criminal background checks of their employees, volunteers, and representatives that are consistent with the university’s requirements. Certification forms attesting that these requirements have been met are below and must be returned to the Office of Youth Protection and Programming (minors@usc.edu) prior to the anticipated start date.

Fostering diverse, equitable and inclusive youth programming

Valuing differences, embracing a variety of perspectives, and ensuring equitable opportunities for all minors at USC not only creates environments where students and their families feel welcome, but it also provides young people and adults incredible opportunities for learning and growth. Below are some helpful resources for educators and program administrators. 

  • American Camp Association – A collection of resources on cultural diversity to help create more equitable and inclusive environments for campers and staff 
  • Kids Included Together – Inclusion resources to help ensure children are included in programming, regardless of ability 
  • National Inclusion Project – Provides a library of resources related to inclusion, disability, and special needs 

USC Student Health Services (SHS) & related Covid-19 information

USC Student Health Services (SHS) provides acute medical care and urgent consultation for assistance with referral in a mental health emergency to registered summer program participants, age 12 and over, whose sponsoring department pays the Student Health Fee. Participants under the age of 18 must be accompanied by an adult when seeking services at SHS.  Participant registration does not include access to specialty care, student counseling services, allergy shots and other injection therapy. Participants with an injury or illness which requires emergency care will be transferred to an emergency room or in life-threatening situations, receive paramedic assistance. 

Departments should register their participants with SHS if it falls within one of the following categories:

  1. Participants are involved in athletic activities
  2. Participants reside on campus
  3. Participants spend most of their day on campus

Questions? Contact Nytosha Coleman (nytosha.coleman@med.usc.edu)