The following resources can be used to plan and administer covered activities in line with the Protecting Minors policy, and to promote safe, meaningful experiences for minors at USC.
Applications, interviews and reference checks:
It is critical to ensure the adults entrusted with caring for minors are skilled and qualified to work with youth. To help strengthen your background screening process, the following resource includes best practices and sample questions for applications, interviews and reference checks that can be adapted and customized to fit the needs of your covered activity.
Live Scan fingerprint-based background checks
You can access and share our Quick Reference Guide for completing Live Scan here.
For additional information about background screening, visit our Screening page.
If you’d like to electronically issue and collect minor participant consent forms and/or medical information, you can work with the Office of Youth Protection and Programming and Provost IT to create a CampDoc account. A CampDoc account will allow you to collect and securely store documents and sensitive information, including medical information that can be securely shared with USC Student Health. The following document provides a brief overview of how to set up your covered activity’s account.
Additionally, you may find the following training videos helpful:
When you register, you will have the chance to indicate whether you are interested in creating a CampDoc account. Select yes, and that will send notice to our office and Provost IT.
The following can be used for covered activities, and can be included in applications, codes of conduct, etc.
Adult/ Staff conduct forms:
The Office of Youth Protection and Programming (OYPP) will conduct evaluations of USC Covered Activities (CAs) to assess their success in implementing and operating in compliance with USC’s Protecting Minors Policy (PMP). These mandatory evaluations, which align with USC’s Unifying Values of well-being and accountability, are designed to be manageable and collaborative, with OYPP working closely with each CA throughout the process. Learn more by visiting our Covered Activity Evaluations webpage.
The following resources have been listed to provide you strategies for protecting minors’ data and their privacy.
- Student Privacy Compass: Educator’s Guide to Student Privacy (best practices, communicating with parents, federal and state laws, security, K-12 training, and additional resources)
- Children’s Online Privacy Protection Act (Federal COPPA Law): Federal requirements guiding collection of personal information of minors under the age of 13 online
All faculty and non-confidential staff are considered “Designated Employees,” according to USC’s Policy on Prohibited Discrimination, Harassment and Retaliation. Additionally, student employees with supervisory roles, resident assistants, teaching assistants, graduate assistants, and research assistants also are considered Designated Employees when performing the duties of their role.
Designated Employees are required to immediately report potential discrimination, harassment, and retaliation related to a protected characteristic to USC’s Office for Equity, Equal Opportunity, and Title IX (EEO-TIX) office to ensure that the University has a comprehensive process for coordinate appropriate and timely responses to reports of this nature. For more information about these Designated Employee responsibilities, please visit the EEO-TIX website. These reporting requirements are in addition to those outlined in USC’s Protecting Minors Policy
Careful planning is critical to effective emergency management. Under the Protecting Minors Policy, to help protect the well-being, safety, and security of minor participants and staff involved in a covered activity, covered activity administrators (CAAs) are responsible for establishing an emergency plan with protocols that address potential emergency situations. The following guide has been developed to serve as a resource to support CAAs with their emergency management plans:
Below are some helpful resources for educators and program administrators.
- American Camp Association – A collection of resources to help create safe environments for all campers and staff
- Kids Included Together – Resources to help ensure children are included in programming, regardless of ability
- National Inclusion Project – Provides a library of resources related to inclusion, disability, and special needs
For information on how to undergo Live Scan, please refer to our Screening webpage which includes specific details, including a step-by-step guide.
SC Student Health Services (SHS) provides acute medical care and urgent consultation for assistance with referral in a mental health emergency to registered summer program participants, age 12 and over, whose sponsoring department pays the Student Health Fee. Participants under the age of 18 must be accompanied by an adult when seeking services at SHS. Participant registration does not include access to specialty care, student counseling services, allergy shots and other injection therapy. Participants with an injury or illness which requires emergency care will be transferred to an emergency room or in life-threatening situations, receive paramedic assistance.
Departments should register their participants with SHS if it falls within one of the following categories:
- Participants are involved in athletic activities
- Participants reside on campus
- Participants spend most of their day on campus
*Participants registered in SIS will be automatically charged the Student Health Fee via registration. *Participants not registered in SIS may register for Student Health Services manually.
Summer covered activity participants are eligible for enrollment in the Student Health Fee and the Student Health Insurance Plan.
Participants must be entered in USC iVIP for USC ID assignment.
Departments must provide a roster of summer program participants.
Participants must complete/upload the Medical History and Consent Form, and a copy of their insurance card. Copies Immunization records or lab tests are not required.
- MMR
- Varicella
- Meningococcal (ACWY)
- Hepatitis B
- TB Blood Test* (required for International summer program participants on campus for 4 or more weeks ONLY)
*Note: Students from countries of origin that are not “high TB burden” as designated by the World Health Organization may be exempt from this requirement, Complete List of Exempted and Required Screening Countries
Student Health Fee: $25/week
Student Health Insurance: $43/week
*Effective 7/1/23, the rate will increase to $51/week
The Student Health Fee and insurance premiums are charged according to the duration of the program (with a one-week minimum rate).
Departments may choose one of the following payment options:
Pay a fee for service for each visit. An invoice for services rendered will be billed to the department on a fee for service basis. Fee for service visits at Student Health Services are set at reasonable and customary rates. The cost of a visit is determined by the complexity of the illness, laboratory tests, X-rays, and other medical services rendered necessary.
Submit an Internal Service Delivery (ISD) with the SHF and or Student Health Insurance paid in full for each participant.
- Medical History and Consent: MySHR > Upload Documents > Summer Program Consent
- Insurance Card: MySHR > Insurance Card > Add New Card
Questions? Contact Nytosha Coleman (nytosha.coleman@med.usc.edu)
Questions? Contact Nytosha Coleman (nytosha.coleman@med.usc.edu)